Administrative Assistant (Remote – Canada)

Marin Immigration Law is a growing Canadian immigration law firm seeking a full-time Administrative Assistant with the opportunity to transition into an Office Manager or supervisory role as the firm continues to expand.

This is a fully remote position, open to candidates located anywhere in Canada, who thrive in a technology-driven, task-oriented environment and take pride in delivering high-quality, detail-oriented work.

No prior immigration or law firm experience is required, though relevant experience in administration, legal support, content writing, editing, marketing, or bilingual client service will be considered an asset and compensated accordingly.

About the Role

The Administrative Assistant will work closely with Cedric Marin, owner and immigration lawyer, as well as with the firm’s articling student and future team members. This role is ideal for someone who works independently, learns quickly, and is highly attentive to detail.

You will support the firm across a wide range of administrative, client-facing, document-related, operational, and marketing tasks, playing a critical role in ensuring smooth operations, consistency, and excellent client service.

Key Responsibilities

Administrative & Operational Support

• Managing and responding to information requests
• Renaming, organizing, reviewing, and formatting documents
• Assisting applicants with form completion and onboarding
• Preparing initial drafts, formatting, indexing, bookmarking, and hyperlinking legal documents
• Supporting client onboarding, including use of Google Drive and shared documents
• Collecting and organizing client documents for lawyer review and submission
• Communicating with clients to help them understand services and next steps
• Assisting with billing, invoicing, and sending legal services agreements
• Using task-management systems to track and complete assigned work

Editing, Proofreading & Quality Control

• Editing, proofreading, and reviewing documents for grammar, spelling, formatting, and clarity in both English and French
• Identifying and correcting mistakes, inconsistencies, and typographical errors
• Ensuring documents meet firm quality standards before lawyer review or client delivery
• Maintaining consistency across bilingual documents, templates, and client-facing materials
• Acting as an additional layer of quality assurance to support accuracy and professionalism

Marketing & Content Support

• Assisting with marketing initiatives, including blog content and written materials
• Conducting research for blog posts, articles, and informational content
• Supporting the drafting, editing, and formatting of blog posts and website content
• Helping ensure marketing materials are clear, accurate, well-structured, and aligned with firm messaging
• Collaborating with the legal team to translate complex immigration concepts into client-friendly bilingual content

Language Requirements

• Fully fluent and professionally bilingual in French and English (written and spoken)
• French-language native proficiency strongly preferred
• Ability to draft, edit, proofread, and communicate with clients confidently in both languages

Ideal Candidate

The ideal candidate:

• Loves working remotely and independently
• Is exceptionally detail-oriented, vigilant about mistakes, and committed to producing high-quality work
• Enjoys editing, proofreading, and improving written materials
• Is comfortable with technology and eager to learn new systems
• Is task-oriented and reliable in completing assigned work
• Is not afraid to ask questions when encountering something new
• Enjoys client interaction and helping people navigate complex processes
• Values integrity, transparency, and excellent client services

Work Schedule & Compensation

• Employment Details
  Full-time: 40 hours per week
  Salary: CAD $45,000 – $65,000 per year, depending on experience
  Employment type: Permanent
  Location: Remote (Canada-wide)
• Benefits & Equipment
  Company laptop provided
  Home office stipend (internet & workspace expenses)
  3 weeks paid vacation and statutory holidays
  Opportunities for advancement and professional growth
• Schedule
  Monday to Friday, standard business hours (EST)

Growth Opportunities

As Marin Immigration Law continues to grow, this role is expected to evolve into a supervisory or Office Manager position, with potential responsibility for managing workflows, overseeing quality control, and supporting a growing administrative team.

Eligibility Requirements

• Must be fully bilingual (French and English)
• Must love technology and working remotely
• Must be legally authorized to work in Canada
• Must be willing to obtain a police certificate check

Interested? 

Please send your CV/Resume to info@marinimmigrationlaw.ca by January 31, 2026 if interested.