Now hiring · Ottawa office
Legal Administrative Assistant
A full-time, permanent position at our office in downtown Ottawa. This job is 100% in person.
100% in person. No remote or hybrid work.
You will work from our office at 280 Albert Street, Suite 802, in downtown Ottawa, Monday to Friday. Please apply only if you can be at the office every working day.
Work location
100% in person, downtown Ottawa
Schedule
Full-time, 37.5 hours a week, Monday to Friday
Salary
$45,000 to $55,000 CAD a year
Benefits
Health, dental and vision from day one
Apply by
October 23, 2026
Marin Immigration Law is a growing Canadian immigration law firm focused on transparent, high-quality, client-centered legal services. Most of our team works in person at our office in downtown Ottawa. This role is fully in person: you will be part of the office team that keeps every file moving.
About the role
You will work from our Ottawa office alongside our lawyers and legal team. You are the person who handles everything that needs to happen in a physical location: mail, printing, scanning, document assembly, and trips to the post office.
You will also communicate directly with clients about the status of their applications, and you will draft correspondence on behalf of our lawyers to request records from government offices, archives, and other institutions.
This is a great fit for someone who is organized, reliable, detail-oriented, and enjoys being the dependable in-person anchor for a busy legal team.
What you'll do
Mail and document handling
- Collecting, scanning, and printing incoming and outgoing mail
- Running mail to and from the post office
- Preparing cheques and money orders to pay for record and document requests, and managing mailing and postage costs
- Organizing PDFs, building tables of contents, and adding page numbers to legal documents
Correspondence
- Ghostwriting letters in clear, professional English on behalf of our lawyers to request documents from vital statistics offices, records organizations, archives, and dioceses
- Following up on outstanding requests
Client communication
- Keeping clients informed about the status and progress of their applications
- Answering questions and helping clients understand next steps
What we're looking for
- Excellent written and spoken English with strong attention to detail. This role involves a great deal of organization and writing on behalf of the firm.
- Highly organized, reliable, and comfortable working independently in the office.
- Comfortable with technology, including PDF tools, Google Drive, email, and task management systems. Our law firm uses a lot of software to operate.
- Professional and warm when dealing with clients.
- Able to work in person at our downtown Ottawa office, Monday to Friday.
- French is an asset but not required.
Details
- Full-time, permanent, 37.5 hours per week, Monday to Friday, standard business hours (Eastern Time)
- 100% in person at our office at 280 Albert Street in downtown Ottawa. There is no remote or hybrid option.
- Salary: $45,000 to $55,000 CAD per year (about $23.08 to $28.21 per hour, based on a 37.5-hour week)
- Group health, dental and vision benefits from your first day, with employer contributions
- 2 weeks paid vacation plus statutory holidays
- Room to grow as the firm expands
How to apply
Send your CV to careers@marinimmigrationlaw.ca by October 23, 2026, with "Legal Administrative Assistant" in the subject line. We will contact the candidates we invite to an interview.
This position is 100% in person in downtown Ottawa. Applications asking for remote or hybrid work will not be considered.